Organisers for 2018 please note

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PeterC
Posts: 236
Joined: Thu May 29, 2008 12:14 am
Location: Fife Scotland

Organisers for 2018 please note

Post by PeterC » Thu Oct 12, 2017 10:59 am

To All Organisers

First – Thank you for all the time and effort you all put in to making our sport a success.

The 2017 season seems to have gone well but we must start to look to next season and 2018.

Please could you start sending me updated risk management plans for next year. There are no new requirements and what we have had this year is acceptable. I would just ask that you consider what is in it and update it with respect to any issues you have had this year. There is no prescribed format as different site owners expect you to comply with their formats and we don’t wish to get you to do this twice. For those of you running races in Scotland where you also have to copy to the SCA Craig Douglas and I will continue to endeavour to ensure that this does not result in any problem for you. Plans should be site specific and consider site issues and cognisant of the conditions that may reasonably be expected so for example it is reasonable to expect consideration of hypothermia for races in the north in February but not an expected problem in August in the deep south. There is no reason not to share understanding with others that run races at the same location but each race needs an individual plan. All plans should be available before the ACM in November so that we can sign off and confirm the calendar for next year. Given that plans are accepted before the ACM there will be no need to forward updated plans during the season next year even if you do have to update them to take account of circumstances.

Next – Please can you consider costing of races such that they are designed to be fully self funding without the need external funding. The Slalom committee however only has funds that accrue from the levies on races. Races that get additional funding from the committee are therefore getting it at the expense of other races and while this is fine when the unexpected happens it should not be planned in. The sport does not unfortunately benefit from any sponsorship or other funding to run the Divisional Race programme. That said discussion with the Slalom Committee in advance of an event where cost problems are identified is always welcome.

Please can you also think about the total number of paddlers you intend to race including judges and practice runs etc. We are aware that there are races that are clearly oversubscribed and that getting paddlers on the water is desirable and good for financial viability. However the sport is very dependent on volunteers for judging, timing and the plethora of other jobs that need to be done. Your race plan should take account of available day length and not expect any of the volunteers to be working and covering for more than eight hours of racing in any one day and less for those needing to concentrate on judging etc. You should allow 30 second intervals for practice races as a minimum and one minute intervals for racing for all except C1 women where it is prudent to allow 90 seconds. The course needs to be allowed to clear between classes so you should consider at least two and preferably three minutes between classes. A lunch break is desirable and appreciated but is not mandatory. It is prudent to discuss with the timing and judging teams if you are using the national teams in advance of the race what your time plans are if it is a big race in terms of numbers.

I am very happy to contacted if there are issues that are causing problem or indeed anything where I may be of assistance.

All the best

Peter

Peter Curry
Slalom Competition Management
peter@limekilns.plus.com

Dee
Posts: 1444
Joined: Sun May 08, 2005 8:34 pm

Re: Organisers for 2018 please note

Post by Dee » Thu Oct 12, 2017 11:21 am

And on the subject of next year .........

A few people have asked me about online entries for next year. Any club/organiser will be welcome to use the system to take entries next year.
There are two elements to this
1) setting up the club account
2) setting up the actual competition

Once the managed calendar has been confirmed then please send the following to me (dee@lindesay.co.uk)

Organiser's name
Organiser's email
Club Treasurer's name
Club Treasurer's email
Club Bank Account Sort Code
Club Bank Account Number
Competition Name
Competition Dates and Divisions

If your competition has any "unusual" requirements then let me know, as soon as you can and I will try to suggest/find a way of making it work for you!

I will start the club set up process as soon as I receive your email, the actual competition set up will need to wait for notification of next years fees (though you can, and should, check that fees are set correctly before putting the competition live).

If your club used the system this year and your club details and treasurer details have not changed then will not need to re-set up the club. :)
Kit Washer, Entry Clerk, Chauffeur, Reluctant Organiser, Online Entry Advocate .....
Anything I post under this user is my personal opinion; I am not posting as a member of the Slalom Committee!

PeterC
Posts: 236
Joined: Thu May 29, 2008 12:14 am
Location: Fife Scotland

Re: Organisers for 2018 please note

Post by PeterC » Tue Nov 21, 2017 10:22 pm

Plans should be with me before the ACM

I have heard from quite a few of you - you know who you are - thank you very much.

However there are still a number of races hoping to be on the calendar for next year that I have not yet heard from with safety plans.

I am about to leave and may not be able to pick up any more before the ACM but please do continue to let me have them electronically obviously much much preferred - please do not bring me hard copy at the ACM.

I do know how hard it is to be thinking of documentation for next year already however it is BC and the other associations that have set the requirements - not me, I just have to try and make things work safely and ensure you are all covered.

I doubt you are al convinced of the value of this exercise however there are a small but growing number who have found it of use and it is always better to have thought about responding to an issue before you actually have to.

As always I am here to help if I can.

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